Minutes of Bielby Parish Meeting AGM
Held on Monday 15th May 2023 at 7.30 pm at Coffee and Coe courtesy of Richard and Christine Coe.
1. Apologies for absence.
From Francis and David Tyas, Bronwyn Martin, Dot and Rob Zottola, Alan Pilling and
Sandra Johnson, Margaret Wilkinson, Pete Nolton.
2. Minutes from the last AGM held on Monday 11th April 2022.
Were read and approved as a true record
3. Matters arising from the minutes.
None
4. Reports:
a. Chairman’s Report.
The Chair commented on the resurgence of village activities following the COVID
pandemic and its restrictions and looked forward to the next few events and to
welcoming the new residents into the village.
b. Treasurer’s Report.
Elizabeth Thompson described some minor budget issues, Bielby in bloom is one
such item. Also Bus shelter repairs. See Ordinary meeting minutes.
See account and budget link below.
c. St Giles Church.
John Peel thanked the village for the support over the last year as well as
subscribers to the 100 club, which gives a monthly prize to lucky ticket holders
with additional prizes at Christmas. Call Steve Smith on 318459 if you wish to
join for £13 a year and support the Church too.
John also appealed to younger volunteers to organise the annual duck race
held at the Mill Bridge. A great opportunity for younger people (i.e under 60!) to
wade in the beck and catch ducks.
See written report link below.
5. Election of Officers for 2023-2024: Chairman, Secretary, Treasurer.
All 3 incumbent positions agreed to remain in their place, and there being no
other candidates;
Chris Emptage as Chir was proposed by Neil Readman seconded Richard Coe
Graham Tew as Secretary prop Chris Emptage, sec John Peel.
Elizabeth Thompson as treasurer Prop Jim Whitwell, sec Julie Tew.
All duly elected.
Meeting closed at 7.50pm
Minutes of Bielby Parish Meeting
Monday 15th May 2023 started at 7.50pm
held at Coffee and Coe
By kind permission of Richard and Christine Coe
Agenda
Apologies for absence.
As AGM minutes
Minutes of last meeting held on 31st October 2022.
Were read and approved as a true record
Matters arising from the minutes.
Neil readman commented thatthe highways jobs had not been done, Cllr Leo
Hammond took note and would chase up Highways.
Drains had been looked at by ERYC but LH commented that the gulley cleaning
is ERYC’s remit but the drains beyond that are Yorkshire waters and the system
is a combined system taking foul and surface water to the same destination and
therefore the issues with flooding are more about capacity than blockage. LH
would push ERYC to pursue Yorks water for a long term solution. The more
pressure villagers put on ERYC and Yorkshire water by way of complaint the
sooner a solution will be found.
And Yorkshire Water Helpline 0345 1 24 24 22
Planning applications and outcomes since last meeting.
4a Location: Firgrove House
Granted - Proposal: Removal of Condition 4 (over night sleeping
accommodation) and variation of Condition 8 (approved plans) of
planning permission granted for -Erection of outbuilding to include
domestic garaging and residential annex ancillary to the main dwelling
4b Location, Common Farm Galecarr Lane,
Pending - Proposal: Erection of an agricultural building for the storage of
straw
Bielby in Bloom and Budget for planting
It was agreed to increase the budget to £500 for plants and to use more
perennial planting, particularly in the border at the bench opposite the church.
Elizabeth Thompson asked for volunteers for the watering rota or for people
with planters and tubs near their house to water in very hot dry periods,
as carrying watering cans down the village is hard work!
Village Show
To be held on Saturday August 19th at the gardens of Stoneleigh, courtesy of
Dale Greenaway. Having assessed the tents they seemed to be in fair condition,
Ian Simpson will repair one of the covers to the village tent. The other,
“Hodgsons “ Tent is still OK, overall we need about £100’s worth of spares which
Graham Tew will source prop Helen Wilton, sec Jane Dacre. Graham also got a
quote for a new cover of £533.33 plus VAT for a hardwearing version PVC Elite
cover if required.
Music festival
To be on Sunday 27th at the gardens of Stoneleigh, courtesy of Dale Greenaway
Chris Emptage asked what the Picnic Festival was asking the village to
underwrite in the event of a loss, Ian Simpson estimated costs as follows £400
for Toilet hire, £300 insurance, £180 for generator hire, they are also looking at
sponsorship from local business’. Ian Simpson said the lineup of acts is growing,
with confirmed so far;
Barton Community Brass Band
Vintage Belles
Shifty Pig
Mighty Moth
Pink Cadillac
Red Sky Eukelele band.
Asked for people to buy tickets early as confirmed numbers helps book bands
and for organisers to understand site requirements, also numbers are limited.
Available on Eventbrite site https://www.eventbrite.co.uk/e/the-picnic-bielby-music-festival-tickets-626225686887?aff=ebdssbcitybrowse
ERNLLCA membership 2024
Membership approved for following year prop John Peel, sec Chris Emptage
Budget and Precept yr 2023/24
Elizabeth Thompson read through the budget asked that the Bielby in bloom budget be increased to accommodate the additional planters and borders we have in the village now, and it was approved that this be increased to £500 per year.
Chris Emptage had obtained a quote for repairs to the bus shelter from Sharpes in Melbourne of £250, it was agreed that to obtain 2 further quotes for a job of this size would be very difficult, so the meeting approved the expenditure.
Following the coronation party, it was agreed that any surplus of funds be used to buy Dawn and Gary at Beech Tree a thank you gift for the hire of the Disco which was a great addition to the day.
It was agreed to keep the Precept for 2024-25 the same as this and the previous 5 years as there are no foreseen large expenses following the EA and ERYC taking over the beck clearing and grass cutting respectively. Prop Richard Coe sec Chris Emptage.
Neil Readman asked if the combined Cricket team of Bielby and Hayton in the Canon Hedley League be granted £100 for cricket ground rental as neither village has a cricket ground of their own, prop Paul Ward, sec Glynis Walsh.
Bielby Beck update.
Neil Readman confirmed work had been carried out to keep the beck clear and paid
for by the Environment Agency, Looking Healthy too.
Speed limit in village.
Leo Hammond commented again on the 3 options available, however the local
community speed watch group no longer need to carry out a speed survey before being
set up, so the way is open to a group being trained, Cllr Hammond has contact details
of the person in the Police traffic department to contact. Is there someone who would
like to take the lead on this? Previous minutes indicated 5 people interested, we need
one more.
It was asked if the speed indicator sensor signs were a viable option, Clly Hammond
said they have a time limited effect, but are available to hire from ERYC around
£500/month. Graham Tew to research purchase of signs.
Litter Pickers
LH informed the meeting of a scheme run by ERYC every March where litter picker
devices are loaned to anyone who wants to litter pick and leave pink bags for the council
to pick up, contact refuseadmin@eastriding.gov.uk or see the web page here If anyone wants the village to buy them a litter picker, contact
the Meeting Secretary maximum 4 so 1st come 1st served.
Information board for the public bench area
John Peel presented a draft of the information and photos he has researched for the
information board and contacted the Pocklington Historical society to verify a few points
who also put him in contact with a local print company who can carry out the graphic
design and set-out as well as a contact for the support and lectern too which he thinks
will be within our original budget. If no-one objected with a week of Johns proposals,
then he and Julie Tew are to go ahead and get the board made up.
Mill Lane – picnic bench.
The meeting was happy for Susan Richardson to go ahead and place a picnic bench by
the beck, but it is noted that it is not within the Parish and also that the village takes no
responsibility for its placement or upkeep, a plaque with a general note in remembrance
of past villagers was thought acceptable. Thank you Susan.
Village Land
Movement on the consolidation of village land is postponed.
Do it for East Yorks Fund.
Funds are available still but no other schemes or projects were forthcoming.
Storage of Village crockery.
Val and Pete Nolton are still storing the village crockery, thank you so much. No-one in
the village seems to have storage space, but Jim and Rachel Whitwell, who have
recently moved into the village say they would do so when they have finished their
refurbishment in around a years time. Appeal to the village for anyone who can help in
the meantime. The crockery comes out once or twice a year for show or functions and is
available to anyone who wants to borrow it. I think 50 place settings.
Bus Shelter Rota
Julie Tew volunteered to go on the rota to help anyone having to do two months in
the year, see current rota below. Thanks to all the volunteers in keeping the
village clean and tidy.
Tree planting to approach roads
GT was approached by Bronwen Martin to see if the village was interested in plantingtrees on the approach roads into the village. Woodlands trust donate trees’ to groups
and charities for planting. The village has discussed them before but there was push
back from landowners in the past who would have trouble flailing their hedges and
verges. Neil Readman was concerned about root damage to the roads as well as the
inconvenience in either hedge maintenance or verge cutting. GT has enquired with
planning dept at ERYC what the procedure and policy is for the planting of trees along
roads and will report back.
Graham Tew
Secretary to Bielby Parish Meeting
BUS STOP ROTA 2023
Please Empty and replace Bin Liner
Sweep up litter and leaves etc from inside and around the shelter
Remove out of date or inappropriate notices
Check for any damage or wear and tear and report to Secretary.
Thanks for your help in keeping the village clean and Tidy, it helps a lot 🙂
