Parish Meeting AGM and Ordinary meeting minutes

Minutes of Bielby Parish Meeting AGM

Held on Monday 11th May 2026, 7.30 pm at Coffee and Coe courtesy

of Richard and Christine Coe.

Agenda items;

1. Apologies for absence.

Received from Steve Ridsdale, Debbie and Tony Britton, Vince Quigley.

Pete and Val Nolton.

23 Attendees

2. Minutes from the last AGM held on Monday 28th

April 2025.

Were read and approved

3. Matters arising from the minutes.

None

4. Reports:

a. Chairman’s Report.

Thanks were given for another successful village show in 2025. Also to the

team that organisnd worked so hard to deliver a great celebration party for

VE80 in Steve and Sara Ridsdales barn on Gale Carr Farm..

b. Treasurer’s Report.

Elizabeth gave a summary of the current state of the bank account and a copy

of the accounts for distribution to those attending. See Appendix 1

c. St Giles Church.

John Peel also read out a statement including an update on the situation

regarding appointment of a new priest. The architects quinquennial report which detailed

a substantial scope of worksrequired and the potential addition of an extension to

facilitate community use.

Upgrading works to the gateway to the church amongst other topics. see appendix 2

5. Election of Officers for 2025-2026: Chairman, Secretary, Treasurer.

There being no other candidates for the positions or Chair, Secretary and Treasurer the

officers were re-elected as follows

• Chair - Chris Emptage p Richard Coe; s Neil Readman

• Secretary - Graham Tew - p Helen Walton; s John Peel

• Treasurer - Elizabeth Miers p Margaret Wilkinson s Chris Emptage

Meeting closed 7.50 pm

Appendix 1 Treasurers AGM report

Appendix 2 AGM Church report

Parish Meeting Minutes

 Minutes of Bielby Parish Meeting 

Monday 11th May 2026

held at Coffee and Coe

By kind permission of Richard and Christine Coe

Agenda

1. Apologies for absence.

Received from Steve Ridsdale, Debbie and Tony Britton, Vince Quigley. Pete and Val Nolton. (23 attendees)

2. Minutes of the last meeting held on 10th Nov 2025.

Were read and approved by the meeting.

3. Matters arising from the minutes.

3.7 Millenium Tree. Margaret Wilkinson had agreed to a location and a new sapling had been planted by Paul Oldroyd.

3.8 Trees to South end. It was reported that only the cherry trees had survived. Cllr Hammond said ERYC shouyld remove them as part of their annual inspection. (Cllr Hammond to action)

3.12 Signs. Sign at Routh lodge still not renewed, (Cllr West to action)

3.12 Surface water road drainage in village. GT had created a map of all the road gullies and direction of flow based on discussions with Richard Coe. CE will mark up the map at the next heavy rainfall (GT and CE to action). EM informed of a portal to report drainage issues GT found only an ERYC hotline (01482) 393939.

4. Planning applications and outcomes since the last meeting.

• Town End Farm Main Street Bielby East Riding Of Yorkshire YO42 4JW

Certificate of lawfulness for existing occupation of a dwelling without

complying with an agricultural occupancy condition (Condition 1 of planning

permission Q1450(H)) - Approved

• Hollycroft Farm Main Street Bielby East Riding Of Yorkshire YO42 4JW

Change of use from disused paddock for siting of 4 camping pods and

associated landscaping and access (Retrospective and revised scheme of

23/01271/PLF) - Approved

• Land North of Woodclose Farm - Self build Erection of self-build dwelling with associated outbuildings, soft and hard landscaping including driveway with new access, and associated works 25/02908/PLF went to committee 10th Feb - Refused

• Jane Geary (applicant) informed the meeting that the application was refused but she expects to appeal the decision in the next few weeks

• Land North Of Ryedale Farm Seaton Common Lane Melbourne East Riding Of Yorkshire YO42 4ST

Construction and operation of a Battery Energy Storage Facility (BESS) and 20.0m high telecommunications mast with associated infrastructure, fencing, access tracks, cable corridors and landscaping 25/02403/PLF - Approved

• Solar Farm Applications.

Mylen Leah (LH) and humberhead (HH) Solar Farm,

Consultancy for LH runs from Thursday 16 April to Thursday 28 May 2026. 

We also received early notification of a larger farm called the Humberhead solar farm to the North East of the Mylen Leah proposal.

Full consultation for HH  Autumn this year.

• Cllrs West and Hammond said that as the current Mylen Leah project going through consultation is a Nationally Significant Infrastructure Project (NSIP) it will be decided by the secretary of State following a consultation process, which is currently towards the end of the request for comments from the public.

• GT reported that having attended an online webinar that the application for ML has been amended following earlier comments and discussions with interested parties including stakeholders, landowners, conservation groups and other bodies. For instance, things such as reducing the height of the panels, proximity to dwellings and busier roads, location of conservation set aside areas. There will also be a significant fund for community projects, primarily aimed at energy efficiency and conservation. However other schemes are being considered for funding. There will be a fund of £200k per annum for the life of the project available to Parishes directly within the vicinity of which Bielby is one. The design life of the project is understood to be 50 years.

• Cllr Hammond also informed the meeting that another NCIS project titled the Humberhead Project, thought to be of a similar overall size and located a little to the East of Mylen Leah project is in very early stages of planning and no specific details are as yet available. Cllr Hammond recommended that the meeting request a voting seat on the committee for the project. CE said he would request such a seat.

5. Village Website and compliance

GT informed the meeting that new New Government requirements for Councils to be WCAG2.2 AA compliant (Accesible standards for websites and communications)

also

• 
  

• Assertion 10-ready which is about a secure framework for data storage which involves a secure domain or data storage that is GDPR compliant and is part of the new AGAR return for every council however small it may be.

• 2025 edition of the Practitioners’ Guide (Assertion 10: Digital and Data Compliance) states:

• All smaller authorities, by AGAR 2025/2026, must have: 

• A council-owned domain based official email address

• A website that continues to meet accessibility regulations

• An IT policy

• And a reinforcement of compliance with GDPR and DPA responsibilities.

Possible providers;

• My-Parish Council under £200/yr inc a .gov domain or .org and a website template that will provide a focal point for all parishioners and offers communication via a facebook page (not a group, but that's easy to set up on FB)

• Aubergine offers similar but is £499/yr

• HugoFox £198 inc 3 email address’ but its more technical and needs training. https://hugofox.com/home/parishcouncils.html

• Council Hive £997 plus VAT 

It was agreed to opt for the My-parish-Council option as it appeared the easiest to set up at a competitive price.

6. Road closure Allerthorpe-Melbourne

We received notification of a road closure around July August this year on the road between Allerthorpe and Melbourne south of the junction with Thornton road (Sand Lane). This is to facilitate the repairs to a culvert under the road that is now in a dangerous condition. It will be closed for a period of approximately 10 weeks. There will be a temporary bridge for pedestrians and cyclists. There will be an HGV diversion and signage to discourage use of Marketbridge Lane. Cllr Hammond asked parishioners to let him know if there is any undue use of Marketbridge lane by HGV’s.

7. Village Show

Set for Saturday 8th August - Thanks to Dale for Hosting, there is to be a pet corner too this year. Reminder for best Planter in Village. We have a bucket of spuds competition to raise funds for the show.

8. Marquee Cover Replacement.

Ian has bought a new cover but the cost now was around £1040, it was requested that we maintain our pledge of 50% contribution despite the big increase in the price.

9. Church extension and community hall funding

John Peel described a possible extension to the West of the church within the grounds which the Architect (see item AGM Minutes 11-05-2025, church report) proposed as possible on the grounds that the original church would have been in the same area (approx 25 feet westwards). The budget he gave for that would be circa £150k.

It was further discussed that with the potential funding from the Solar Farm community funds that may be enough to fund a community/village hall or playground elsewhere. CE volunteered to arrange a group of volunteers to investigate further the potential schemes.

10. Bielby Planter competition

Requests for people who would like to enter the Planter competition, to be Judged by Chris and Jan Emptage are to be notified on the back of the planter leaflet, to be distributed with the show programs and delivered to Alex Quigley or just let Alex know if you would like to enter so Chris and Jan know who to include in their judging round prior to the show.

11. Speed limit in village.

Paul Ward said the speed detector sign is now back with Goodmanham and will be returned to us in July to the South end.

Chris Emptage said he will supervise a speedwatch group outing in the next few weeks.

12. Canal Bank

Margaret Wilkinson had asked that the canal bank at the east side of the turning basin be restored to prevent erosion and potential collapse of the track. The site is a Special site of scientific interest (SSSI) and any unauthorised disturbance is an offence. CE to investigate and ask those responsible to reinstate the bank.

The meeting adjourned at 9.05pm.

Graham Tew

Secretary to Bielby Parish Meeting

Bielby Singers Spring Concert 15th May

Reminder! 

Bielby Singers' Spring Concert! 

On Friday 15th May at 7.30 at Coffee and Coe. (Bring your own refreshments) Songs from Yorkshire, the Sea and the Hebrides. 

John and Barbara Peel will perform a few songs on bagpipes and percussion. 

All welcome! Come and join in the fun! 

Donations and raffle in aid of Marie Curie.

Notice of meeting of Bielby Parish meeting AGM and ordinary meeting

Notice is hereby given for; 

Bielby Parish Meeting AGM

To Be held on Monday 11th May 2026

at 7.30 pm at Coffee and Coe courtesy of Richard and Christine Coe.

Agenda

1. Apologies for absence.

2. Minutes from the last AGM held on Monday 28th April 2025.

3. Matters arising from the minutes.

4. Reports:

a. Chairman’s Report.

b. Treasurer’s Report.

c. St Giles Church.

5. Election of Officers for 2025-2026: Chairman, Secretary, Treasurer.

To be followed immediatly by;

Bielby Parish Meeting 

Monday 28th April 2025 Following AGM

To be held at Coffee and Coe

By kind permission of Richard and Christine Coe

Agenda

1. Apologies for absence.

2. Minutes of last meeting held on 10th Nov 2025.

3. Matters arising from the minutes.

4. Planning applications and outcomes since the last meeting. To include;

1. Land North Of Woodclose Farm application for selfbuild

2. Solar Farm Applications

5. Village Website and compliance

6. Road closure Allerthorpe-Melbourne

7. Village Show

8. Marquee Cover Replacement.

9. Church extension and community hall funding?

10. Bielby Planter competition

11. Speed limit in village.

12. Canal Bank

Tractor Run Sunday 10th May

Just to let you know Beacon Young Farmers Tractor Run will be coming through Bielby around 10.15-10.25am on Sunday 10th May raising funds for The Stroke Association and Beacon YFC.

There will be lots of tractors driving through the village and the farmers will give you a wave and a honk as they pass on through the village. It will be a great sight to see, the young farmers appreciate your support.

Solar Farm Application

 I think it may be worth just posting a bit about the applications for Solar Farms in our area. I dont know if anyone else has received a letter from David Davis MP (see here for my copy) about recent applications and consultations but I thought I'd send this image of the application that Mylen Leah Solar Farm have submitted which I have superimposed over the application for the Humberhead Solar Farm.

Mylen Leah solar farm in bright green - In consultation now

Humberhead Farm in dull green/grey - In early stage negotiations with ERYC and local landowners etc.

Links to both;

https://projects.statkraft.co.uk/mylen-leah-solar-farm/

https://www.humberheadsolar.co.uk/

For context the Humberhead application is in early stage application on their website they say

"We are currently in the early stages of engaging with the host authority (East Riding of Yorkshire Council), statutory bodies, local representatives, landowners, and near neighbours on the project.​

We are undertaking a range of preliminary site surveys and initial assessments to identify any constraints and issues and to inform project design development, in addition to any mitigation measures that we will include.​

In tandem with this work, we will engage with the council, local representatives, landowners, and near neighbours on the project. Later this year, we will hold a full public consultation on the plans."

Mylen Leah Solar Farm is in open consultation which I think you should all have a copy of an invitation  to engage in this, They say; 

"We have now launched statutory consultation on our plans for Mylen Leah Solar Farm, a new solar project located between Seaton Ross, Melbourne, Laytham, Ellerton, East Cottingwith and Foggathorpe in the East Riding of Yorkshire.

Our statutory consultation will run from Thursday 16 April to Thursday 28 May 2026. During this period, we will be holding in-person and online consultation events where you will be able to view our proposals, ask questions and provide your feedback." 

I will put the topic for discussion on the Agenda for the Parish meeting to which everyone is invited on May 11th at Coffee and Coe 7.30pm.

Village Planter Competition 2026

The Village Planter Competition is back for 2026 after a successful first year in 2025.

Plant up a container with flowers & foliage so it can get seen from the street/lane. Get a space cleared on your boundary/ verge, ( so long as it is safe to do so) and create a floral display in a tub or planter and show us your horticultural skills for everyone to enjoy.

The planters will be judged by Chris and Jan as they have no street frontage.

Judging will take place before the Produce Show and the winners will be announced on the show day ( Saturday 8th August).

If you want to take part just write your name and address and Village Planter competition on a piece of paper and pop it through Alex's letterbox at North and South Cottage so we know which planters to judge.

Thanks everyone and happy growing.