Wednesday 30 October 2013

Minutes Of Parish Meeting 21st October 2013


Minutes of the Bielby Parish Meeting held on Monday 21st October 2013
At the College Arms, Bielby
(by kind permission of Jean and Mike McDougall)

1.      Apologies for absence

Graham & Julie Tew, Christine Coe, Sara Ridsdale, John Los. There were 20 people present.

2.      Minutes of the last meeting

3.      Matters arising from the last minutes

We would like to extend our thanks to Rachael Reed for the great job she has done over the last 5 years as the Parish Secretary and welcome Sam Preston who has taken over from Rachael.

4.               Planning applications and outcomes

Applications were read out.

a     Errection of a garage at Gale Carr Farm - approved
b     Errection of a wind turbine at Gale Carr Farm – approved
c     Errection of a dwelling at Land North of Sandiacre, Mill Lane - awaiting decision

d     Wind turbine application at Land South of Rytham Gates, Seaton Ross – awaiting decision
e     Application of certificate of Lawful Development at Fragaria Main St – awaiting decision
f     Application for certificate of Lawful Development at Oak Bridge Farm –
      Certificate to be issued


Sam was also sent information regarding a Proposed single wind turbine at Skylark Farm, Blamire Lane, Everingham

5.      Purchase of a tent and storage bags

This year Bielby Village Festival purchased, using Festival Funds, a new tent (the stage tent) – Ian Simpson proposed that the village buy the tent from the festival thereby making it available for the village to use all year round instead of just for the festival. The cost of the tent was £687.85.

It was also suggested by Ian that the village bought some proper storage bags for the tent poles as the cardboard boxes that the poles came in get easily damaged. The storage bags are £6.99 each
, with 10 being required, making the potential purchase total £69.90.

Paul Kerry seconded the proposal and the meeting agreed.

The proceeds from the sale of the tent will then be given to Marie Curie (as with the other festival proceeds) for care in the local community.

6.      Village Facility Update

A questionnaire was circulated earlier in the year to find out whether the village wanted a meeting facility. The results from the questionnaire were a resounding no. Thank you to all of the people who filled in the questionnaire and also to the committee and Chris Emptage for their work involved.

7.                              Increase in Village Meetings

The chairman suggested that it might be a good idea to increase, per year, the number of meetings that we hold. There are times when he needs to make decisions on matters arising outside meeting times. It was also suggested that it would allow the community to be more informed on planning applications.

The meeting agreed and Val Nolton suggested that instead of holding a normal meeting and the AGM on the same evening in April that we instead split these 2 up and have the meetings as follows:

End January             Bielby Parish Meeting
End April             Bielby Parish meeting AGM
End September            Bielby Parish Meeting

Richard Coe seconded.


As a result of the planning application feedback it was suggested that all planning applications be put on to the Bielby Blog from now on.

8.                              Road Update

The chairman attended another meeting regarding the state of our roads. Nigel Layton (Director of Environment and Neighborhood Services at ERYC) also attended along with our MP. The results of a HGV survey have concluded that there is an even distribution of heavy goods vehicles with 98% of them going to and from local businesses.

The tender for the Recycling contract was reviewed in early October and we will know in January whether or not the Composting Site at Melbourne has another 10 year term.

Re traffic calming measures - recently two speeding indicators have been positioned in the village – the results may allow us to get a grant for flashing 30 MPH signs at both ends of the village. We await the research outcome.

9.                              Bus Update

East Yorkshire Bus service has confirmed that the subsidy is not covering costs, though they want to continue to run the service they may need to reschedule destinations and times to maximize use.

10.                          Meeting with the Police Commissioner

Members of Melbourne Parish have asked their council to seek an open meeting with the Police Commissioner Matthew Grove. We and other local parishes have been invited to come along to the meeting.

One or two people expressed an interest so Sam will contact Melbourne Parish to register our interest and then advise on the proposed date for the meeting.


11.                          Plaque for the tree planted in Spring

Val Nolton proposed that the tree planted on Gale Carr Lane to Commemorate the Queen’s Diamond Jubilee should have a plaque. Richard Coe, very kindly, agreed to organize this. There were no objections and Jenny Ward seconded.

12.                          Carol Singing

Date set for 22nd December to follow after the church service at approximately 5pm.

It was agreed that the Special Care Baby Unit in York should be the chosen charity again this year.

13.                          A.O.B.

a: Emergency Planning
East Riding Council has come up with a much simpler format and template to allow Parishes to draw up their own Emergency Plan.

It was agreed that for such a small, close community it wasn’t necessary at present.

b: Bielby Beck

Neil Readman has noticed that the foliage on the beck bank has started to get quite high again and had proposed that we need to annually maintain things.

There have been significant budget cuts within the Environment Agency which in turn will affect any future maintenance on Bielby Beck. Neil has been advised that we should contact the Internal Drainage Board to ask that they adopt the Beck with a view to them assisting with routine maintenance.

Neil also proposed that, this year, we keep the bank in good order and that he should be able to use up to £1000 of parish funds to do this. Should additional funds be required Neil shall consult again with the Parish.

There were no objections and Peter Youngseconded.

c: Meeting Venues

Jean and Mike have been extremely kind in allowing us to use the pub as a meeting place for the Bielby Parish Meetings but it was agreed that we should start using the church in future. We would like to thank Jean and Mike for their very kind hospitality over the years.

d: Parish Precept
It was proposed by Stephen Ridsdale and seconded by Richard Coe that the Precept should remain the same as last year – the meeting agreed.

e: Village Christmas Walk

Richard Coe agreed to organize the post Christmas walk on Sunday 29th December. Departing Margaret Wilkinson’s House at 10.30 to The Melbourne Arms.

f: Night Out

Ian Simpson has booked Anna Shannon (singer/ songwriter) to perform on Saturday 16th November at 7.30pm at the church. She will be singing two 45 minute sets, tickets are £10 each, include refreshments, and are available from Ian. Money raised will go to Cruse Bereavement Care.

g: Village Crockery & Cutlery

Val Nolton proposed that we should buy some dinner plates, soup bowls and cutlery for the village to use at various events which could be made available for the villagers to hire. A budget of £250/ £300 was agreed and seconded by Neil Readman. Val to organise purchase of said items.

h: Village Christmas Meal

The date for the village Christmas meal is Sunday 15th December at Mr Chu’s, Hayton; 7pm start. Banquet meal (vegetarian option available), £20 per head. If you would like to go please let Paul Kerry know by 16th November.

As there was no other business the meeting closed at 8.45pm.

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