Friday, 28 August 2020

Minutes for Bielby Parish Meeting AGM and Ordinary Meeting on 24th August 2020

Minutes for the Bielby Parish Meeting AGM

 

Monday 24th August, 2020

at St. Giles’s Church, Bielby, by courtesy of the Church Council.

 

Present: Chairman - Paul Ward. Treasurer - Ian Ross. Secretary - Gabrielle Rose.

5 residents.

 

1.      Apologies for absence were received from Christine Coe, Val and Pete Nolton.

2.      Minutes from the last meeting held on Tuesday 7th May 2019 were read out and adopted as a true and correct record. Proposed by Richard Coe and seconded by Margaret Wilkinson.

3.      Matters arising from the minutes. There were no matters arising.

4.      Reports:         

a.      Chairman’s Report. Paul Ward reported on the social and fundraising events that took place, the annual work on the beck and the floral displays. Paul thanked all those who organised and supported the activities. His full report is attached.

b.      Treasurer’s Report. Ian Ross informed the meeting of the Parish financial position. 

At the end of the financial year 2019-2020 there was £2795.56 in the bank account. Ian advised that the Precept and Land Rents should not be increased next year.

Ian’s full report is attached.

                                                              i.      Approval of the Annual Governance Statement and Exemption Certificate for 2019-2020.

                                                             ii.      Approval of the Accounting Statement for 2019-2020.

                                                           iii.      Approval of the Budget for 2020-2021.

Approval for items 4(b) (i) (ii) and (iii) were proposed by Richard Coe and seconded by Neil Readman.

c.       St Giles Church. The report by the church wardens John Peel and Stephen Smith was read out by John. The church offered a full programme of services in 2019 and early 2020. Fund raising events took place, organisers and supporters were thanked. Lockdown has affected worship and finances and the villagers support of the 100 Club has been a lifeline. Advice for improving accessibility (a collapsible aluminium ramp) at the gate step has been given in the church architect’s Quinquennial Inspection report. The rector Stephen Cope runs the local food bank, please contact him to use the food bank or make donations. Christmas events will be posted on the church notice board and the blog. The full report is attached.

d.      30th Annual Bielby Produce Show 2019. No report was given.

5.      Election of Officers for 2020-2021.   Paul Ward, Ian Ross and Gabrielle Rose were re-elected as Chairman, Treasurer and Secretary. Proposed by Neil Readman, seconded by John Peel.

6.      Any Other Business.  None.


The meeting closed at 19.45

 Reports from the AGM:

Chairman's Report 2019-2020 

Treasurer Report 2019-2020

Accounts 2019-2020

Budget - Proposed  2020-2021

Churchwarden Report 2019-2020

Minutes of the Bielby Parish Meeting

Monday 24th August, 2020

at St. Giles’s Church, Bielby, by courtesy of the Church Council.

 

Present: Chairman - Paul Ward. Treasurer - Ian Ross. Secretary - Gabrielle Rose.

5 residents.

 

1.      Apologies for absence were received from Christine Coe, Val and Pete Nolton.

2.      Minutes of last meeting held on 21st October 2019 were read out and adopted as a true and correct record. Proposed by Dot Zotollo and seconded by Jon Peel.

3.      Matters arising from the minutes. There were no matters arising.

4.      Planning applications and outcomes since last meeting. Holly Cottage and Gale Cottage

5.      ERNLLCA (East Riding and North Lincolnshire Local Councils Association) membership renewal. The meeting agreed that membership (at a cost of £50) should be renewed as it had been a valuable resource.

6.      Microsoft Office 365 annual renewal of software for Parish laptop. The meeting agreed to pay the annual fee of £59.99.

7.      Precept. As raised in the AGM there will be no requirement for an increase in the Precept next year. Proposed by Ian Ross, seconded by Richard Coe. (Note: The Precept demand is submitted to ERYC by mid January and this item is usually on the agenda for the October Parish Meeting. There may not be another parish meeting before mid January 2020 so the item has been included at this meeting).

8.      Defibrillator. Paul tests the equipment regularly and there are no issues. The equipment is now five years old and a replacement battery is recommended after 4/5 years. The cost of approximately £160.

9.      Bielby in Bloom.  Paul noted that the village planters were looking good and again asked for ideas how to improve the appearance of the village. Bulb planting will take place during October/November with approximately £50 requested for the cost of spring flowering bulbs.  It was noted that the bench in the area opposite the church is broken and beyond repair and the meeting agreed to replace it. Ideas for improving the area were discussed.

10.  Bielby Beck update. Neil Readman reported that the beck would be cleared before the Duck Race takes place. The meeting discussed the annual maintenance work and the issue of who is responsible for undertaking the work. The consensus is that the Environment Agency should maintain the beck. Paul had raised the issue with the EA and will follow it up. Ian suggested that a report and photos could be made in order to record what the village does to reduce the risk of flooding.

11.  Bielby Music Festival 2021. Ian proposed that there should be a 2021 Bielby Music Festival, if organisers are willing, as such an event would be a celebration and ‘get together’ for people following the 2020 Covid-19 pandemic; funds are available in the now-approved 2020-2021 Budget for any advance commitments for such a festival and additional funds could be made available after April 2021 in the 2021-2022 Budget if necessary. Paul agreed to speak to Ian Simpson.

12.  Bus Stop Shelter Rota.  Paul thanked everyone on the Rota.  Two volunteers have stepped up so the November slot has been filled and Paul now only has to do one month!

13.  Any other business.

a.      Village Christmas Events. (Note. Christmas events such as the meal out and carol singing are usually discussed at the October Parish Meeting. There may not be another parish meeting before Christmas so the item has been included at this meeting). In view of the current restrictions and the uncertainty of future restrictions, the meeting agreed that arrangements could not be made at present. Suggestions for donating to a charity, in lieu of a ‘door-step’ collection from carol singing, were put forward. The meeting agreed to have Martin House Children’s Hospice as the recipient this year. Further information will be posted on the village blog later in the year.

b.      Several residents have seen a drone flying close to them/their property. The Government website https://www.gov.uk/government/news/drones-are-you-flying-yours-safely-and-legally states that the drone operator must never fly within 50 metres of a person, vehicle or building not under your control’ and ‘it is your responsibility to fly safely and within the law – if you don’t (and individuals have been) you could be prosecuted.’

c.       The work carried out by the contractor for BT on the village footpaths have been poorly finished. Gabrielle will contact ERYC to see if anything can be done.

d.      Margaret Wilkinson commented on speeding vehicles on Mill Lane and asked if a 10mph and Children Slow signs could be put up. The speed limit in the village is 30mph. Paul commented that ERYC would be very unlikely to install this type of restriction adding that unfortunately, they will not act until a fatality or serious accident occurs.

e.      Margret asked if a Christmas walk was going to be arranged, again due to possible restrictions no arrangements were made.

 

The meeting closed at 20.30


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